Privacy Policy | academyOS

1. Introduction

This Privacy Policy describes how Creativeloop LLC, a Wyoming limited liability company ("Creativeloop," "AcademyOS," "Company," "we," "us," or "our"), collects, uses, processes, and protects personal information in connection with the AcademyOS platform and website (the "Service").

We are committed to protecting your privacy and complying with applicable data protection laws, including:

By using the Service, you agree to this Privacy Policy.

The General Data Protection Regulation (GDPR)
The UK GDPR (where applicable)
The California Consumer Privacy Act (CCPA), where applicable
Other applicable data protection laws

2. Data Controller

For purposes of the GDPR and other data protection laws:

If you are located in the European Economic Area (EEA) or United Kingdom, we act as:

Creativeloop LLC
State of Formation: Wyoming, USA
Email: legal@academyos.app
Website: https://www.academyos.app/
Data Controller for account and website data
Data Processor for Customer Data uploaded by our clients

3. Information We Collect

3.1 Information You Provide

We may collect:

Name
Email address
Company name
Billing information
Account credentials
Communication content
Support inquiries
Educational content uploaded to the platform

3.2 Customer Data

Our clients may upload or input data into AcademyOS, including:

This data is processed strictly according to our clients’ instructions.

Student names
Student contact information
Educational records
Course progress
Learning analytics

3.3 Automatically Collected Information

We may collect:

IP address
Browser type
Device information
Usage data
Log data
Cookies and tracking technologies

4. How We Use Information

We process personal data to:

We do not sell personal data.

Provide and operate the Service
Manage accounts
Process payments
Provide customer support
Improve platform functionality
Ensure security and prevent fraud
Comply with legal obligations
Enforce our Terms of Service

5. Legal Bases for Processing (GDPR)

If you are located in the EEA or UK, we rely on:

You may withdraw consent at any time where processing is based on consent.

Contractual necessity (to provide the Service)
Legitimate interests (security, improvement, fraud prevention)
Legal obligations
Consent (where required)

6. Cookies & Tracking

We use cookies and similar technologies to:

You can manage cookies via browser settings. Some features may not function properly if cookies are disabled.

A separate Cookie Policy may be provided where required.

Maintain sessions
Analyze traffic
Improve user experience
Secure the platform

7. Data Sharing

We may share information with:

7.1 Service Providers

Including:

All third-party providers are contractually obligated to safeguard data.

Hosting providers
Payment processors
Cloud infrastructure providers
Analytics providers
Email service providers

7.2 Legal Compliance

We may disclose information if required by law, court order, or governmental authority.

7.3 Business Transfers

In case of merger, acquisition, or asset sale, personal data may be transferred as part of the transaction.

8. International Data Transfers

As a U.S.-based company, we may transfer data outside the EEA/UK.

Where required, we use:

Standard Contractual Clauses (SCCs)
Adequate safeguards
Contractual data protection agreements

9. Data Retention

We retain personal data:

Customer Data may be retained for up to 30 days after account termination, after which it may be permanently deleted unless legally required otherwise.

As long as necessary to provide the Service
As required for legal compliance
As needed to resolve disputes

10. Data Security

We implement reasonable technical and organizational safeguards including:

However, no system is completely secure. You use the Service at your own risk.

Encryption in transit (HTTPS)
Access controls
Role-based permissions
Secure infrastructure providers

11. Your Rights (GDPR & CCPA)

Depending on your location, you may have the right to:

California residents may also request:

To exercise rights, contact: legal@academyos.app

We may need to verify your identity before fulfilling requests.

Access your personal data
Correct inaccurate data
Request deletion
Restrict processing
Object to processing
Data portability
Withdraw consent
File a complaint with a supervisory authority
Disclosure of categories of data collected
Deletion of personal data
Confirmation that data is not sold

12. Children’s Privacy

AcademyOS is not directed at children under 13.

If Customer Data includes minors’ data, our clients are responsible for obtaining appropriate parental consent in accordance with applicable laws (including COPPA where applicable).

We process student data solely on behalf of our clients.

13. Do Not Sell or Share Personal Information

We do not sell personal data.

We do not share personal data for cross-context behavioral advertising.

14. Third-Party Links

The Service may contain links to third-party websites. We are not responsible for their privacy practices.

15. Automated Decision-Making

We do not engage in automated decision-making that produces legal or similarly significant effects without human involvement.

16. Changes to This Policy

We may update this Privacy Policy periodically. Changes become effective upon posting.

Continued use of the Service constitutes acceptance of the updated Policy.

17. Contact Information

If you are located in the European Union or United Kingdom and have concerns about data protection, you may contact your local supervisory authority.

Creativeloop LLC
Wyoming, United States
Email: legal@academyos.app
Website: https://www.academyos.app/